QuickBooks Hosting Vs QuickBooks Online – Beginner’s Manual

QuickBooks thrives aptly with features to simplify and automate the accounting functions for businesses. The software by Intuit carries many built-in forms that can help in maintaining a complete track of financial transactions and tax filing.

One of the significant benefits of QB is that it does not require in-depth knowledge of accounting to use the software. Because of this, the software has ruled the accounting industry among SMBs for decades. Currently, there are 2 ways in which QuickBooks on the cloud is accessible – QuickBooks Hosting and QuickBooks Online.

QuickBooks Hosting – How It Works

QuickBooks, in its traditional form, was installed on the desktop or the local device and was accessible only from that machine. QuickBooks Hosting on the cloud allows it to install on the third-party server, and with the internet connection, it can be accessed by the authorized user from any device.

Depending on the Remote Desktop Protocol, all the features and functionalities remain similar to the QuickBooks desktop version.

The third-party servers host QB for the version of your choice, which can be Premier, Pro, Enterprise, POS, or Accountant. For the hosting of QuickBooks, you will have to pay a fee to the service provider.

To access the hosted QB, the user either needs a remote access tool or web browser on the local device. A stable internet connection permits real-time access to QuickBooks for multiple users and that too on the different devices and OS. Access can be reached from anywhere, anytime.

All the advantages of cloud computing, such as – anytime & anywhere access, multi-user collaboration, device independence, automated backup, disaster recovery, and more are available.

Choosing Hosting Provider for QuickBooks

With QuickBooks, you get remote, on-demand access to your data and accounting files on Hosted VDI from anywhere and anytime. QB hosting offers the independence of switching between the service providers at will. It is advised to go for an Intuit Authorized Hosting Provider for QuickBooks.

Here are some of the factors that you should consider to selecting the hosting provider:

  • IT infrastructure and data center practices
  • Availability of customer support
  • QB version supported
  • Uptime guarantee

QuickBooks Online – How It Works

QB Online is SaaS-based accounting software by Intuit. Though it aims to replicate most of the features of QB, certain features are not similar to the desktop version. The usual advantages of cloud computing, such as – cross-device compatibility, remote accessibility, etc. are available in this version.

However, the user interface and feature group are pretty different from the desktop version. Hence, the user experience is also not like the desktop version. Updates to QuickBooks Online are mostly applied instantly, and you are availed of the latest features. QB files of the desktop or hosted version are legible with the version as well and vice versa.

QuickBooks Online works entirely online on the servers of Intuit, and the user cannot select the hosting service in this case, which may restrict QuickBooks add-ons compatibility in some cases.


Cloud-based QuickBooks offers flexibility, mobility, and scalability benefits. QuickBooks Hosting is mostly opted for by professionals who require all the features of QuickBooks desktop clubbed with the benefits of the cloud. Hosting providers like Apps4Rent are excellent in providing a broad variety of cloud solutions. They even help in different migrations services like google drive to onedrive migration and will assist you in choosing the right version of QuickBooks according to your business needs.

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